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Important Race Day Information 

Please read these instructions carefully before the event as they are quite different from normal race instructions, but then again we aren’t living in normal times.

 

Please remember that our top priority at all times is the health and safety of athletes, spectators, officials and marshals therefore

Please do not attend the event if you have been ill or shown any Covid related symptoms in the preceding 14 days.

Athletes and Companions must download the NHS track and trace app and use scanning points upon arrival (for those who are old enough) click here to download.

While at the event it is your responsibility to follow government guidelines and observe 2 metres social distancing. In addition athletes will be breathing heavily without face masks and so we recommend that spectators wear a face mask.

Only one companion/parent per athlete is allowed into the venue. Please respect this rule as it will be rigidly policed during the entire event.

Do not arrive at the venue earlier than one hour before the start of your race (see timetable)

On arrival all athletes must have their temperature checked before warming up. Athletes with a temperature of 38 degrees C or higher will not be allowed to race or allowed into the venue. If your temperature is normal you will be given one wristband for yourself and one for your companion/parent.

Sorry but no dogs are allowed at the event.

 

Please read these instructions in conjunction with the various maps which shows the locations mentioned as well as the one way routes that will be in operation during the event. All race organisers, officials and marshals are giving up their time voluntarily in order to lay on this event for our wonderful running community so we ask that you treat them with respect during what is already a difficult event to stage. Thank you in advance for your patience and understanding.

                                                                              The Venue
The Chelmsford AC Cross Country Relays event will take place at Writtle University College, Lordship Road,
Writtle, Chelmsford CM1 3RR. (See Map) There will be a Chelmsford AC flag at the
main entrance on Lordship Road.

                                                              Car Parking

Car parking is available on the main Writtle campus, just turn into the main entrance and go straight on, plus there are two additional car parks near the Lordship Tea Room, Jam Shop and Café, from these car parks it is just a short walk to the venue (see map)

                                                                The Event

This event consists of a number of cross country relay races run under UKA rules. On Saturday there will be six races, one race for each of the following age groups/genders – U13 Girls, U13 Boys, U15 Girls, U15 Boys, U17 Girls & U17 Boys. Teams will consist of three runners, each running 3k. The start will consist of two waves starting 2 minutes apart. The first wave will consist of all the A teams and the second wave all the B, C teams etc. The two waves will combined together in the results. On Sunday there will be 5 races, three for men and two for women. Each race will consist of up to 25 teams, each team will consist of four runners each running 3k. The races are for a combined U20/Senior/Vet age group, there will however be separate results for those teams consisting of just U20 runners. The start line will be wide enough to allow for 2 metre social distancing between all the first leg runners.

                                                               The Course

The course is a 3k loop within Writtle University College grounds. The surface is mainly grass but the course does cross three tarmac/concrete paths. The course is considered suitable for spikes. There is no entry to the course unless you are racing. You will not be allowed to walk the course before your race.

(see map of course)

                                                            The Timetable

                                                            Team Managers

Please pick your team’s numbers, and any T-Shirts that have been purchased, from the Chelmsford AC gazebo in the Athletes Assembly Area (see map) Please arrange to meet your athletes in the Athletes Assembly Area to give out the race numbers. Club gazebos should be erected in the Start/Finish Area, in line with current England Athletics guidelines no sides please. One gazebo is allowed per club, if your club has more than one gazebo these can be erected in the Athletes Assembly area. Please accompany your teams into the Start/Finish Arena. You may wish to have one or more assistant team managers depending on how many teams you are looking after, we will allow a maximum of one adult per team into the Start/Finish Arena. It is your responsibility to make sure each teams next leg runners is ready on the start line.

                                          Athletes - Countdown to Your Race

Do not arrive at the venue earlier than one hour before the start of your race The countdown to your race start is as follows:

                                     

                                                        During Your Race

There are two narrow places on the course, the entrance of the Start/finish Arena and the point where the course crosses the cycle path, where runners are running in both directions, there will be posts and tape separating the two streams of runners but for your safety these areas will be signposted as “No Overtaking Zones”. Please follow the instructions of the race marshals at all times. If you have any problems while racing please inform a marshal who will be able to phone for first aid if required. There will be signs at 400m and 300m to go to the finish of each leg.

                                               Companions/Spectators

Each Athlete can only bring one companion/Spectator to the event Please remember to observe 2 metres social distancing at all times while at the race venue. Once their race has finished we ask that younger athletes are met by their companion near to the Start/Finish Arena exit and accompanied along the one way route around the Start/Finish Arena back to the car park. Please leave the venue as soon as possible after your athlete’s race. In line with government guidelines, and for the safety of everyone at the event, we ask that spectators do not shout encouragement at their athletes but rather make a noise in other ways ie clapping, cow bells etc.

 

                                                                    After Your Race

Once their race has finished athletes will be allowed to exit the Start/Finish Arena and directed back to the car park along the one way route around the Start/Finish Arena. Please leave the venue as soon as possible after your race

Chelmsford Athletics Club

Melbourne Stadium

Salerno Way

Chelmsford

Essex

CM1 2EH

01245 459749

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